Digital Meeting Assistant – AI Agent

Digital Meeting Assistant – AI Agent

From Conversations to Accountable Execution

Most meetings generate productive discussions — but execution often falls short.
Action items are forgotten, Minutes of Meeting (MoMs) are delayed, accountability becomes unclear, and follow-ups consume more time than the meeting itself.

The Digital Meeting Assistant by Compusoft Advisors is designed to close this execution gap.

Built on Microsoft Teams and Microsoft Copilot Studio, this enterprise-grade AI agent captures meetings in real time, converts conversations into structured and auditable MoMs, assigns clear ownership to tasks, and automates follow-ups — ensuring every meeting leads to measurable outcomes.

From boardrooms to virtual stand-ups, across departments and distributed teams, the Digital Meeting Assistant ensures that nothing discussed is lost and every agreed action is tracked to completion — a capability increasingly valued by organisations across Australia and the ANZ region.

Why Organizations Need This

Despite advanced collaboration platforms, many organisations still rely on manual meeting documentation, resulting in:

  • Errors and inconsistencies in meeting notes
  • Delayed or missed follow-ups
  • Lack of clarity around task ownership
  • Fragmented storage of meeting records
  • Compliance risks due to missing approvals or documentation
  • Communication challenges across multi-location and multilingual teams

Without automation, valuable discussions rarely translate into timely, accountable outcomes.

Why Organizations Need This

Despite advanced collaboration platforms, many organisations still rely on manual meeting documentation, resulting in:

  • Errors and inconsistencies in meeting notes
  • Delayed or missed follow-ups
  • Lack of clarity around task ownership
  • Fragmented storage of meeting records
  • Compliance risks due to missing approvals or documentation
  • Communication challenges across multi-location and multilingual teams

Without automation, valuable discussions rarely translate into timely, accountable outcomes.

What the Digital Meeting Assistant Does

The Digital Meeting Assistant automates the entire meeting lifecycle within existing Microsoft Teams workflows:

Real-time transcription of Microsoft Teams meetings, ensuring accurate capture of discussions across participants.

AI generates professionally structured Minutes of Meeting, including:

  • Meeting summaries
  • Recorded decisions
  • Identified risks and blockers
  • Action items mapped to responsible stakeholders

Action items are automatically converted into tasks with defined timelines and synchronised with Microsoft Planner and connected project systems.

Automated reminders, notifications, and escalation workflows ensure tasks are completed on time.

All transcripts, MoMs, approvals, and task histories are stored securely within the Microsoft ecosystem using role-based access controls, ensuring full traceability for audits and compliance.

Key Capabilities

Accurate, automated transcription of Microsoft Teams meetings for consistent documentation.

Professionally formatted MoMs capturing decisions, risks, outcomes, and responsibilities without manual effort.

Chairpersons and leadership can review, edit, and digitally approve MoMs prior to distribution.

Automatically assigns and tracks tasks across:

  • Microsoft Planner
  • Outlook
  • Dynamics 365
  • ERP and HRMS platforms

Ensures actions do not stagnate through deadline tracking and escalation mechanisms.

Built on Microsoft security standards with encrypted storage, RBAC governance, and compliance controls.

Microsoft Platform Integrations

Microsoft Teams

Meeting capture, transcription, and collaboration

SharePoint

Secure document storage and version control

Outlook

Notifications, reminders, and scheduling

Microsoft Planner

Task tracking and accountability

Dynamics 365

CRM and operational follow-ups

ERP and HRMS systems

Enterprise-wide task and workflow integration

Why Compusoft Advisors

With over 25 years of enterprise delivery experience and deep technical expertise across the Microsoft ecosystem, Compusoft Advisors delivers AI solutions designed to fit seamlessly into production environments — not experimental tools.

Our approach ensures:

  • Enterprise-ready deployments
  • Secure and compliant architectures
  • Industry-specific process alignment
  • Multilingual enablement
  • Scalable global support

Evolved Identity. Enterprise Proven. Trusted as Your AI Saarthi.

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